Managing data safely and securely is proving an increasing challenge for organizations. As more and more data is held about consumers and our lives, the responsibilities lie with those guarding the data to keep it safe. For organizations themselves, the costs of losing any data can be substantial. Here are our top 7 tips for preventing data loss in your organization.
Set A Data Policy A data policy is an essential first line of defense against data loss and damage. Any organization that handles data needs to establish a policy for its management and protection. Those who come into contact with data need to know how to handle it and what your organization expects in order to keep it secure.
Your data policy needs to be strict, and should hold individuals to account for their actions. Human error is by far the biggest single cause of data loss. By making data a serious issue in your organization, with serious penalties for negligence or non-compliance, there is more of an impetus for staff to treat data seriously.
Expert Installation and Maintenance The right technical support is vital to ensuring your systems are secure. The right installation and maintenance input can keep systems secure against the latest threats to their integrity, while ensuring systems are inherently sturdy to handle the functionality expected. Better systems maintenance will deliver an IT infrastructure that is more stable.
Nominate A Named Individual
Identifying one person with ultimate responsibility for files and data is a good idea. This centralizes the responsibility, and means there can be one overseeing individual concerned in ensuring essential files, records and documents are kept safe. This should preferably be a staff member with IT training and access to file storage systems, and they should be directly responsible for the maintenance and upkeep of digital data.
Regularly Back Up Data
This is all too basic, but many organizations still fall short of the essential backups they need to make their data handling tighter. Backups can be scheduled to run automatically, and this can ensure that even in the event of a total data loss, it should be possible to recoup the majority of information.
Use Cloud Data Storage
The cloud has been a revelation for those concerned with keeping their data more secure and robust. Cloud solutions should never crash or lose data. From a practical perspective, cloud hosting minimizes the chances of mechanical failure and the many physical issues that can affect your server data. Secure cloud-based solutions are becoming an increasingly popular alternative to self-managed data facilities for organizations.
Try Not Make Mistakes
The human element is ever-present, and as many as one in three instances of data loss occur because of a basic human oversight. It is too easy to delete or move files accidentally. One innocuous move like this is all it takes to cause serious problems for your organization. While human error can only be minimized, never totally avoided, businesses do need to take a strong line with staff to ensure nothing is accidentally deleted or moved from the system.